SEPTEMBER 21, 2018
SUBJECT: Weekly Schedule 9/24-9/28/18
Good afternoon all,
Please find next week's schedule and reminders attached! It was a crazy week this week but we survived! Grade check is coming up soon and this is a check in which you may lose eligibility if you are not passing. Make sure you get your stuff completed and tests made up! Have restful weekend and will see you all on Monday!
SEPTEMBER 14, 2018
SUBJECT: Weekly Schedule 9/17-9/21/18
Here is the schedule for week 5! Please read through as this document does have some new information about contest season! Have a wonderful Friday night off and a restful weekend (but don't forget to stay caught up with your classwork!!!)
SEPTEMBER 9, 2018
SUBJECT: Weekly Schedule 9/10-9/14/18 No game this week!
Good afternoon band family!
This will be a very brief message and schedule for this week since we do not have a game. Our rehearsal schedule will be back to normal this week with rehearsals and sectionals. Please note that we do have a band booster meeting on Tuesday night this week. It will be held at 7:00 p.m. in the band hall.
Private lessons have also started and low brass lessons will begin this next week. There are still open opportunities for students wanting to take lessons. I would encourage you to strongly consider this option no matter the strength of the player. It can really help students improve in a very short amount of time.
Production crew students will begin their work with the props and staging the week of September 17th -21st. We will need all of the production crew students to return to early morning and afternoon rehearsals that week. Their presence will be critical to the overall show concept and they will need to have some rehearsal time working with the props while the show is being rehearsed. The props do actually move on the field while the show is progressing, so we need everyone in rehearsal. They do not need to be present this week, but are more than welcome to come and begin working with the props early this week if they would like.
Here is this week’s schedule 9/10-9/14/18!
SEPTEMBER 3, 2018
SUBJECT: Weekly Schedule 9/3-9/17/18
Good afternoon everyone!
Here is this week's information attached! As a reminder, we DO have evening rehearsal Tuesday night from 5:30 p.m.- 8:30 p.m. This replaces our lost Monday evening. We will not have Tuesday morning or Friday morning rehearsal this week.
Have a great night!
AUGUST 29, 2018
SUBJECT: Grades and Understanding UIL and Academic Eligibility
Good evening all!
Please see the attached message regarding grades and eligibility. I am hoping this will help shed some light on a sometimes "difficult to decipher" situation. I would encourage you all to use the calendar attached and be mindful of grade checks and what you have to do to remain eligible. As always, please let me know if you have questions!
Have a great night everyone!
AUGUST 24, 2018
SUBJECT: Week 2 Information!
Happy Friday everyone!
Please see the attached information for next week and the first game! Have a wonderful weekend!
AUGUST 19, 2018
SUBJECT: Week 1 8/20-8/24/18
Good morning everyone and welcome to the 2018-2019 school year!
I wanted to mention a few things before we get started tomorrow and make sure everyone is on the same page with schedules and such. Here is this week’s information.
Also, I would like to ask for your help tomorrow as we begin the year. We are the largest student organization on campus and make up more than 10\% of the student body and parent group. The traffic situation as well as drop-offs and pick-ups will likely be challenging for all of us tomorrow. Plan extra time to travel where you need to go. I know we all tend to roll through our heads about how something could be done differently or better to alleviate whatever issues pop up (I do the same thing). The administration is doing the very best they can to anticipate the issues we may encounter. There is simply no way to know for sure what we are dealing with until we are in the middle of it. Also, please remember no one at the school is responsible for the current traffic set-up with all the new construction. Our own kids will be on the road in the morning as well as buses, teachers, admin, etc. It is imperative that we all keep our heads cool, as we know there will always be some folks that do not. We have to do our best to keep everyone safe. Thank you for your help with this!
Schedule this week
Have a wonderful Sunday evening and we will see you all in the morning!
AUGUST 17, 2018
SUBJECT: Royse City ISD Private Lesson Program
Good Afternoon Band Parents and Students,
Great news! We have now hired instructors to facilitate the Royse City Band Private Lesson Program. These instructors have professional performance experience, teaching experience, and are all-around cool people to be around. All of them have, or will be background checked prior to teaching any lessons.
We are now in the process of sign-ups for private lessons. Most of these lessons will be offered during the students’ band classes. However, it will be first-come, first-served with regards to scheduling times. There may be times available before and after school (this will be determined after sign-ups).
Private lessons are a terrific way of getting specialized instruction on one’s instrument.
Proper individualized guidance, followed by the student’s preparation of the instruction will:
We hope all of our students will take advantage of this opportunity to study with a private lesson teacher. These teachers will be coming to the school to teach lessons, and will be paid by the student/parent on a weekly/monthly basis.
The cost for private lessons is as follows:
25 minute lesson (during band class): $17/wk
30 minute lesson (outside of actual class period): $20/wk
There are some opportunities for group lessons, but this will be determined after sign-ups.
*Private lessons are a year-long commitment. There will be some weeks where students are unable to have a lesson due to testing, school activities, vacation, etc… These weeks there will be no charge for lessons. However, to ensure the quality of teachers we attract to our district, we must have a commitment from students/parents. This allows us to hire teachers that drive to our school on a weekly basis to facilitate our students.
If you would like to sign up for lessons, please complete the attached document and return to Mr. Webb in the HS Band Hall.
Have a wonderful weekend! We are excited to start the year!
Associate Director of Bands
AUGUST 13, 2018
SUBJECT: Weekly Email 8/13-8/17/18
Good morning all,
I hope you had a great weekend and were able to enjoy the rainy days! I generally will send emails once a week about our schedule and activities once the school year begins. As we have discussed there are always multiple details that we need to cover as we get started.
This week’s schedule is as follows:
Monday - Rehearsal 5:00 p.m.-9:00 p.m. Rehearsal
Tuesday - Rehearsal 5:00 p.m.-9:00 p.m. Rehearsal
Wednesday - Rehearsal 5:00 p.m.-9:00 p.m. Rehearsal
Thursday - Rehearsal 5:00 p.m.-9:00 p.m. Rehearsal
Friday - NO Rehearsal and 3-day weekend!
Next week, 7:00 a.m. rehearsals will begin on Tuesday 8/21/18. Please make sure you have rides worked out. Monday night (first day of school) we will have rehearsal from 5:30 p.m.-8:30 p.m. Students may stay after school if they would like but it is not required. Please begin talking now about how your child will get something to eat before rehearsal on that day. Power hour/lunch will occur that day from 12:05-1:05. Rehearsal begins at 5:30 p.m. and that is long time to go without something to eat, especially when you consider we are doing an athletic activity. Packing snacks is totally fine as well.
All students that are percussionists or playing a school owned instrument must have their percussion fees and school owned instrument rental fees in by the [correction: end of the month, 8/31]. Percussion fees are $75.00 and school owned instrument rental fees are $125.00. Please get those in as soon as possible. Checks can be made to the RCHS Band. Please deliver those to Mrs. Martha.
For the 1st day of school-All students should bring their blue books (Foundations for Superior Performance) and a black binder for concert band classes throughout the school day. I would also encourage your child to bring their lunch on that first day until the power hour situation becomes the norm. There will be someone staffed in the band hall throughout the day. I talked with the kids last week about the band hall being a safe place in the event of a rough day or any other type of issue they encounter. We are here to help and want them to enjoy their time at school as much as possible. We all have tough days from time to time...just remember we are here for you if you need us.
Have a great week all!
AUGUST 9, 2018
SUBJECT: Marching Band Calendar in PDF Format
Good afternoon everyone!
Please find the Marching Band Calendar of rehearsals and events attached to this email. This is for anyone who prefers to look at things on paper or in a list format. As with any calendar, there may be additions or cancellations, but this is the most current up to date calendar as of now. That said, this is not a substitute for the online calendar located in your student's charms profile and also on the band website at www.roysecityband.org (scroll to the bottom to find the calendar). We try very hard to keep things up to date and accurate. School events tend to happen in phases. Sometimes, there are many things to be aware of and other times, it is very calm with little to attend. Also, we all share facilities so it is not unusual for their to be a date/time change or cancellation due to space availability. We always hope to avoid those things, but sometimes they are out of our control. Our goal is to give you multiple avenues to stay connected to what is happening in our organization and make sure you have as much notice as possible for your student's events.
A full year calendar with concerts and Spring events will be available shortly but this should get you started! See everyone soon for rehearsal!
AUGUST 7, 2018
SUBJECT: Please welcome Mrs. Martha Edwards!
Good morning all,
I have not been able to really get this information out to everyone with rehearsals and events lately. As many of you know, I am the high school band director and I am also the district Director of Fine Arts. Beginning this year, we have the addition of a wonderful Fine Arts department office manager who is assisting me with the daily functions of the department as well as the band program. Her name is Mrs. Martha Edwards, and she has been a wonderful addition to our department. If I am unavailable, or you just have a general question, she is a great place to start with general, schedule and calendar type questions. She will also be taking doctor's notes for those students who are out with appointments. She can reached at firstname.lastname@example.org or 972-636-9991 ext. 2523. This time of year, with full days of rehearsals and the other crazy things that pop up, it is sometimes difficult to get me or get a response the same day you reach out. Please feel free to forward general information type questions to her. If it is a student specific issue, please send those to me at email@example.com or Mr. Webb at firstname.lastname@example.org. Please join me in welcoming Mrs. Martha to our department and our band family!
Have a great day all!
AUGUST 5, 2018
SUBJECT: Summer Band Week 2!
Happy Sunday everyone!
We are looking forward to another great week of summer band. Please watch the schedule carefully this week as we move to nights after Wednesday. Our social activity will be on Wednesday night this week. More on that will be given to the students this week. I know football practice also starts tomorrow. If you are playing football, please go to practice in the morning and then come to us when you are done. The band hall will be open at 7:30 a.m. so parents may need to bring instruments in the morning while their students are at practice. Please make sure you have made arrangements to have your instruments at rehearsal tomorrow if you are an athlete.
We have completed our first week of marching fundamentals and will be starting the show tomorrow if all goes well. In the next day or two, we will be assigning competition spots, shadow spots, and production crew spots. They are defined as follows:
Contest Spots-These are marching performers in the contest show that will be performed on Friday nights. There are not an unlimited number of contest spots available and they will be given to the best performing students both in marching and playing performance. These students will play in the stands and for the Golden Debs Drill Team performances (provided music is prepared).
Shadow Spots-These are spots in the show that multiple students will compete for to eventually become contest spots. For example, if spot “Flute 5” is undecided, 2 students will compete with each other in rehearsal and the directors will determine which student will march the spot at contest. The student who does not win the spot will become part of the production crew as explained below. These students will play in the stands and for the Golden Debs Drill Team performances (provided music is prepared).
Production Crew Spots- This is our student production management team. These are the students that do not play or march during the contest show at halftime, but will manipulate props and aid in field set-up/breakdown. These students will play in the stands and for the Golden Debs Drill Team for performances (provided music is prepared).
As discussed in last year’s spring semester and meetings, we must consider the varying ability levels we have each year. Those range from beginner player to college ready player. We have to look for ways to not only be successful as an organization, but also work towards improving the individual performance of the lower ability levels in our group. It is never our intention to have students feeling left out and not part of the band. Sometimes, when students get their assignments, they can feel disappointed or frustrated that they did not make the competitive spot they wanted. The reality is we do have students that struggle to play their instruments and adding a marching spot to their role can be disastrous if they are not ready. The first priority for these students needs to be improving to a strong performance level on the instrument so that they may take on a marching spot when one is available. If students are selected to the production crew, they will spend time with a director working on their instruments as well as assisting on the field.
We will be walking through the different levels with the students in the morning. It is our goal to include everyone in some aspect of the contest show, but also in all of the other activities we will be doing. As always, if you have any questions, please let me know. We are looking forward to another great week! Don't forget the sunscreen water coolers this week! It's supposed to be warm!
JULY 29, 2018
SUBJECT: Last Minute reminders for tomorrow!
Happy Sunday everyone!
Please find the final reminders for tomorrow attached to this message. Most of this information you have seen, but this should help line everything up as you prepare to send your student tomorrow. One thing I have not mentioned...we typically do theme days for some of our summer band rehearsal days. This year they will begin on Tuesday. This is totally voluntary, but many of the students like to participate. That information is located in the attached document. Please read through this information and let me know if you have any questions. The forecast indicates rain tomorrow, but we will still begin camp as scheduled. Even if it rains we will still rehearse in some capacity. We will not go outside if it is pouring or lightning or dangerous weather is in the area. We are really excited to welcome you all back!
Get some sleep tonight!
JULY 29, 2018
SUBJECT: Freshmen Parent Thoughts
Just a quick message to my freshmen parents:
I know we are getting very close to starting summer band and some of you may be a little apprehensive about tomorrow. I know when I was a freshman student (a long ago) I was apprehensive myself. A lot of the kids were bigger than I was, and I did not know anyone other than my friends that I did Middle School band with the year before. The directors and student leadership are keenly aware of this feeling for our students coming in tomorrow. We are going to do everything in our power to make sure that your child is comfortable and feels welcome, as your family becomes part of our family. Just like any other family, we have multiple types of family members. Whether your child is loud, quiet, funny, reflective, outgoing, crazy, goofy, shy, or any other type of dwarf personality from Snow White’s crew, we have a place for them. We are a large, diverse, passionate group of young musicians and we are looking forward to seeing your student!
The band has a zero tolerance policy against bullying, hazing, freshmen “orientation” or “initiation” type activities, etc. It is simply not permitted. If for some reason you feel you encounter any type of this behavior from anyone in our group or anyone else in the school for that matter, you need to let a director know immediately. School is challenging enough as it is without that going on. There are 8 staff members that work with the band and over 200 students. We are not able to be everywhere at once, and while bullying activity is rarely reported, we can never guarantee that it will not happen. However, please help us by reaching out if you feel this has occurred. It is not only a violation of the student code of conduct, it is also a Category A violation of the extra curricular code of conduct (which for a first time offender carries a 30 day suspension from all performance activities). Just please remember, that we cannot help if we do not know there is an issue.
Also, please consider talking with your child about their social media habits. Band members are prohibited from posting negative or inappropriate things on social media. Many times when this happens, parents are unaware of their child’s activities. The most common offender is snap chat or students making multiple accounts in snap chat so as not to be identified. Consider making it a rule in your house that you have access to all passwords and social media accounts that your student owns. No matter how mature your student seems, they will still be dealing with new things and need your guidance, whether they ask for it or not.
Lastly, when I send email communication, I try to include all answers to potential questions. This is why sometimes things seem long-winded. It is never my intention to take up extra time, but over the years, the number 1 misstep freshmen students and parents make, is they ignore the email communication at first. Begin working with your child now and training them to check those emails. It is their activity, so they need to learn to be responsible for those details. They should be informing you, not the other way around. They will rely on you as long as you will let them. Please make sure, even if the email is extensive, that you read it in its entirety. If I have left something out, something is not clear, etc. please feel free to reach out to us and we will be happy to help!
We look forward to seeing your kids tomorrow!
JULY 26, 2018
SUBJECT: Final Summer Band Schedule
Parents and students,
Please find the final summer band schedule attached to this email. It will be updated online shortly. Please note the following items/additions/changes:
Please print this schedule and attach to your refrigerator or screenshot for easy reference. Final summer band details are coming next!
JULY 25, 2018
SUBJECT: Summer Band Information and Details!
Parents and students,
Please read the attached document carefully. It contains the bulk of the summer band details for students to be successful with the next few weeks. I know it is a tremendous amount of detail but it is very important that you read through this information. If after you have looked through the attached document you have additional questions, please let me know and I will do my best to help you with the answer.
Also, I would like to apologize for the barrage of emails this week. My intent was to begin gradually sending this information out last week, but Charms had other ideas. There will be a few more emails before week's end so please be patient with me. Once we start the season, they should go down to one a week and that will include the game schedule. I hope that you feel too much communication is better than not enough.
Have a great evening everyone!
JULY 25, 2018
SUBJECT: Quick music update
Good morning everyone,
Music is now available on the band website in addition to the Google Drive link you already have (it is all the same information so either location works). I know some of you are not fans of the Google Drive folder method of getting to things.
Look for more specific emails coming this week regarding:
This music is password protected so that only our students may have access to the information. Please do not share access with any of your friends in neighboring school band programs. This information is for us only. More information coming soon!
Have a great afternoon!
JULY 20, 2018
SUBJECT: Summer Band Email 2 Music and Part Assignments
Parents and students,
All of the Brass and Woodwind players' music and part assignments for the 2018 Marching season is now uploaded in Google drive. Mr. Ross is working on the percussion parts so those will come later, but show music is there and assigned for percussion students. All of this will be transmitted to the website shortly, but for now you can access everything here:
[Google Drive link redacted.]
Here is the process for locating your Show music:
Here is the process for locating your Stand Tunes/Drill Team Music:
We went to this system 2 years ago and it has worked well and it allows our students to always be able to access their music. Dog eats it, no problem...baby sister turns it into confetti, we have you covered. The only catch is we need each student to be responsible for printing his or her own music before camp. We have heard some amazing reasons/excuses/tall tales, etc. the last two years detailing why students could not print their music. Some of those included...
...and the list goes on and on. There are multiple ways to get your parts printed so please make sure you have that resolved before you get to summer band. The staff will not have time or resources to print 25 pieces of music for every single student in the high school band. In extreme emergencies, we can help out, but please do not show up to camp without your music. More about summer band coming soon! For now you have tons of stuff to practice! Please let me know if you have questions or cannot locate your name on the list. We are the largest we have ever been this year so if you think something is in error, let me know as soon as possible and I will clarify or correct it. I am happy to help! Stay cool today, but don't forget to spend some time acclimating to the weather.
JULY 16, 2018
SUBJECT: Summer Band Email 1-Health and Physical Activity
Good afternoon everyone,
This will be the first of many emails that you will begin seeing in the coming days as we approach the beginning of Summer Band. It is almost here! There will be many details to go over, so please save the emails as you get them. We will also place them on our website at www.roysecityband.org. We do try to break things into chunks so that it is not overwhelming when we get started. There are many details to remember.
The summer heat is here and it is in full force. I need to ask every member of our group to make sure you are acclimating yourself to the heat over the next couple of weeks. Marching band is an outside activity and we will be outside several hours each day. This means you should come with your body well hydrated and able to withstand being outside in the temperatures for long periods of time. We will do the bulk of our marching/moving in the morning hours, but may use some afternoon too depending on the temperatures. We will keep a close eye on the temperature and heat index and we will not go outside if it is not safe.
No matter your role in the band, your body will be performing some type of physical activity each day. If you have spent the majority of your summer inside and in the air conditioning, now is the time to get up and get moving. Simply walking a mile or two each day can help you prepare and it will take less than an hour of your time. Every year we have students that do not prepare and end up getting sick or having to sit out at rehearsals. Sugary drinks, dairy, and energy drinks are not your friend. They do have a way of making a "second appearance" if you choose to continue to drink them before rehearsals. Medical Physicals are not currently required for marching band, but if there are health concerns regarding your student being in a physical activity, now is the time to get your student checked out by a physician.
Look for more specific emails coming this week regarding:
Have a great night everyone!